Your privacy is our priority. This policy explains how we collect, use, and protect your information.
Last updated: January 3, 2026
Welcome to Klen AI, Inc. ("we," "us," "our," or "Klen AI"). We are committed to protecting your privacy and handling your data in an open and transparent manner. This Privacy Policy explains how we collect, use, process, and disclose your information when you use our AI-powered recruiting platform and related services.
Our platform leverages artificial intelligence to help companies find and hire top talent more efficiently. We understand that trust is essential in the recruiting industry, and we are committed to earning and maintaining your trust through transparent data practices.
If you are a Recruiter or hiring organization using Klen AI, you determine how you use candidate data in the platform. If you are a candidate or applicant submitting information through a public careers page hosted by Klen AI, your application will be shared with the Recruiter that posted the job, and that Recruiter’s privacy practices may also apply.
Klen AI, Inc.
8 The Green STE B
Dover, DE 19901
United States
Email: info@klen.ai
We use Google OAuth 2.0 for secure authentication. When you sign in with Google, we access basic profile information including your name, email address, and profile picture.
Our platform integrates with Gmail to enable direct candidate communication:
Important: We only send emails on your behalf when you explicitly initiate the action. We do not read, store, or access your existing Gmail messages.
Our AI voice assistants integrate with Google Calendar to streamline interview scheduling:
Scope: We only access calendar data necessary for scheduling interviews and checking availability. We do not access or store personal calendar events unrelated to recruiting activities.
We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:
If you apply to a job or submit candidate information through our platform, we share that information with the Recruiter that posted the job (and their authorized users) so they can review applications and manage their hiring process.
We may share your information when you explicitly consent to such sharing, such as when connecting with potential employers or sharing candidate profiles.
We work with trusted third-party service providers who assist us in delivering our services, including cloud hosting, AI model providers, and analytics services. These providers are bound by strict confidentiality agreements.
We may disclose your information if required by law, regulation, or legal process, or to protect the rights, safety, or security of our users or the public.
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction, subject to the same privacy protections.
We implement industry-standard security measures to protect your information:
You have the following rights regarding your personal information:
Request access to your personal information and receive a copy in a portable format.
Request correction of inaccurate or incomplete personal information.
Request deletion of your personal information, subject to certain exceptions.
Request restriction of processing of your personal information in certain circumstances.
Object to the processing of your personal information for certain purposes.
Withdraw your consent to processing where we rely on consent as the legal basis.
To exercise any of these rights, please contact us at info@klen.ai. If your request relates to a job application submitted to a Recruiter using our platform, we may need to redirect your request to the Recruiter or work with them to fulfill it. We will respond to your request within 30 days.
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:
We retain personal information for as long as reasonably necessary for the purposes described in this policy, including to provide the Services, maintain security, comply with legal obligations, resolve disputes, and enforce our agreements. Retention periods may vary by customer plan and configuration.
Candidate profiles and application materials added to our platform may be retained in our database to support recruiting features like sourcing and matching. In some cases (for example, when a job is marked filled), the Recruiter’s access to candidate records for that job may be limited after their plan’s data retention period. We may still retain candidate data in our systems (including backups and internal datasets) for operational, security, and legitimate business purposes, subject to applicable law.
Our platform is designed for professional recruiting purposes and is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly.
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. For significant changes, we may also provide additional notice, such as sending an email notification.
If you have questions about this Privacy Policy or our data practices, please contact us:
Klen AI, Inc.
8 The Green STE B
Dover, DE 19901
United States
For data protection inquiries specifically related to GDPR or other privacy regulations, please include "Privacy Request" in your email subject line to ensure prompt handling.