Solution: Scheduling

Scheduling without inbox ping‑pong

Coordinate screens, interviews, and debriefs faster with a job-level calendar plus a Scheduling Agent—so candidates don’t stall, stakeholders stay aligned, and reschedules don’t become a full-time job.

Subscription + usage allowances • Metered overages when you need more

Key capabilities for Scheduling

Built into a job workspace—so work, context, and outcomes stay connected.

Job-level interview calendar

Track interviews, screens, debriefs, and assessment-related events in one job view.

Scheduling workflows

Coordinate availability and booking steps with context from the job—without inbox ping-pong.

Cleaner handoffs

Keep meeting links, notes, and statuses tied to the candidate and the job for faster collaboration.

Fewer reschedules

Stay on top of scheduled vs rescheduled vs cancelled events so nothing gets missed.

Built for recruiting throughput

Common ways teams use scheduling to ship more output with the same headcount.

  • High-volume interview coordination across multiple interviewers
  • Agency scheduling between clients and candidates
  • Time-zone heavy hiring with lots of reschedules
  • Keeping debriefs and loops organized per job

What you get from Scheduling

Practical outcomes that compound across every role—not another standalone tool.

Fewer emails

Automate coordination for screens, interviews, and debriefs without back-and-forth.

Faster time-to-interview

Send scheduling options as soon as candidates are ready—less waiting, less drop-off.

A more professional experience

Cleaner logistics and fewer reschedules for candidates and stakeholders.

How it works

Everything happens inside a job workspace—so context doesn’t get lost.

Step 1

Connect calendars

Integrate Google or Microsoft email + calendar for your team.

Step 2

Define constraints

Set interviewers, roles, and the loop you want to run.

Step 3

Coordinate availability

The agent proposes times and books based on availability and job context.

Step 4

Stay aligned

Everything is tracked in a job-level view so the team stays in sync.

Inside the job workspace

You don’t buy isolated features—you buy a unified workflow across the funnel.

  • Scheduling Agent dashboard per job
  • Job-level calendar for screens, interviews, and debriefs
  • Stage-based workflows that trigger scheduling at the right moment
  • Visibility into what’s booked, pending, and blocked
  • Event status tracking (scheduled, rescheduled, cancelled, completed)
  • Meeting links + notes stored with each event

Don’t buy tools. Buy capacity

Agencies are tired of buying point solutions. Klen is “infinite interns” for recruiting—always-on output that scales with usage when you need more.

Junior sourcer
$3,000+
per month, plus overhead

Limited hours. Context gets lost. Output depends on one person’s bandwidth.

Klen AI
Starts at $149/mo
$149
per month, plus usage allowances

Runs 24/7 across the funnel. When you need more output, you scale with metered overages instead of hiring.

Anchor your ROI
$20k+
typical placement fee

Compare Klen to placement fees or recruiter salaries—not a $99 ATS add-on—so subscription costs feel trivial relative to outcomes.

FAQs

Quick answers about scheduling and capacity pricing.

Interview Scheduling Automation for Recruiting Teams | Klen AI